Understand the structure behind every UK architectural project

By Manzil Studio LTD- 9 min read

If you’re planning a residential building project in the UK, whether it’s a home extension, renovation or a new build. The RIBA plan of work is an essential tool to understand. Developed by the Royal Institute of British Architects (RIBA), this framework is the industry standard for structuring the design and construction process. It outlines clear stages with defined tasks, deliverables and responsibilities.

At Manzil Studio LTD, we use the RIBA Plan of Work to guide clients through every step of their project, ensuring transparency, efficiency and a shared understanding from start to finish. This blog provides a detailed breakdown of the RIBA 2020 Plan of Work. It explains how to use it effectively and offers real world insight into what each stage means for your project.

What is the RIBA Plan of Work?

Originally introduced in 1963 and most recently updated in 2020. The RIBA Plan of Work breaks a project into eight structured stages, from the initial idea through to post occupancy evaluation. It is widely used by architects, planners, contractors and consultants to coordinate responsibilities and streamline delivery.

The 2020 version introduced more flexibility, sustainability considerations and a client friendly approach to help homeowners and developers better understand the process.

🗂️The 8 RIBA Stages (0-7) Explained

🧭Stage 0: Strategic Definition

This stage sets the foundation. The focus is on identifying your objectives, constraints and opportunities. Is the project viable? Is planning permission likely to be required? What budget are we working with?

Key Outcomes:

• Define project goals
• Review site potential and constraints
• Identifying risks and opportunities

At Manzil Studio: We help clients clarify their ambitions and test ideas early. Often this includes initial site studies, precedent research and early advice on planning or development potential.

✍️Stage 1: Preparation and Brief

Once the projects strategic direction is clear, we begin preparing a formal brief. This includes commissioning surveys, developing initial budgets and reviewing statutory requirements.

Key Outcomes:

• Detailed project brief
• Measured surveys and site information
• Pre- application advice

At Manzil Studio: We collaborate with you a clear, functional brief that balances with practicality. This sets the tone for every decision to follow.

📐Stage 2: Concept Design

Here the design process begins in earnest. We translate the brief into early spatial diagrams, sketch plans and concept visuals. These aren’t final, but they explore the possibilities and help initial ideas.

Key Outcomes:

• Initial design proposals
• Outline plans and massing
• Early planning consultation

At Manzil Studio: This is one of our most collaborative phases. We often present multiple options, use 3D models and begins testing design ideas alongside planning policy.

🏗️Stage 3: Spatial Coordination (Developed Desings)

This is where the design takes shape. Plans, sections and elevations are developed to a stage where spatial arrangements and building form are resolved. Input from consultants (e.g. structural engineers) begins here.

Key Outcomes:

• Developed design suitable for planning submission
• Coordination with key consultants
• Planning application submitted

At Manzil Studio: We handle the planning submission for you and liaise with the local authority throughout the process. If needed, we also recommend submitting pre- application to smooth the path to approval.

📋Stage 4: Technical Design

Once the planning is approved, we produce the detailed technical drawings required for construction and building regulations approval. This stage includes specifications, structural details and coordination with services.

Key Outcomes:

• Building regulations drawings
• Tender and construction packages
• Final specifications

At Manzil Studio: We create a complete set of construction documents and issue a 3D walkthrough model, so you can clearly understand how your home will look and feel before its built.

🔨Stage 5: Manufacturing and Construction

This is build phase. Contractors work from the technical drawings to bring the design to life. Regular site visits, inspections and project administration happen here.

Key Outcomes:

• Site work progresses in line with drawings
• Variations resolved
• Milestone payments certified

At Manzil Studio: While we do not appoint contractors directly, we support you through the tendering process and work with your chosen builder to oversee progress. Troubleshoot issues and maintain design integrity.

🧼Stage 6: Handover

Once the construction is complete, the building is inspected and handed over. This stage includes final certification, resolving any outstanding issues and ensuring that the building performs as expected.

Key Outcomes:

• Completion certificate
• Handover pack and manuals
• Post- construction snagging

At Manil Studio: We remain involved until the project is completed, making sure your new space is delivered as promised and functions as intended.

🔁Stage 7: Use (post-occupancy)

This final stage is about evaluating performance. How well does the building meet your needs? Are they any issues that need refining? This phase is optional but strongly recommended for long term success

Key Outcomes:

• Post occupancy
• Maintenance advice
• Future improvement recommendations

At Manzil Studio: We offer follow- up consultations and encourage feedback so we can continue to evolve our process and ensure your space grows with you.

🛠️How we Apply the RIBA Plan of Work at Manzil Studio LTD

At Manzil Studio LTD, we believe great design isn’t just about creativity, it’s about process. Residential projects, especially in London, often involve unique planning policies, space constraints and personal client goals. We make sure our process adapts to suit each situation while keeping you informed and empowered throughout.

The RIBA Plan of Work allows us to bring clarity, structure and trust to each client relationship.

From the first sketch to final handover, we use this framework to:

• Keep communication open: By putting energy into the brief and early design thinking stages (0-2) we save time and stress
• Deliver projects efficiently: Your part of the team and we keep communication open across every stage
• Ensure nothing gets misses: Great design doesn’t stop at planning approval. We stay involved during construction to help protect your investment

✅Why the RIBA Plan of Work Matter for You

Clarity- It gives you a clear understanding of where you are, what comes next and what’s expected at each stage.

Structure- With defined tasks and deliverables, your project runs more smoothly, reducing surprises and stress

Trust- Knowing there’s a professional framework behind your project builds confidence in both the process and the outcome

Efficiency- When everyone architects, client, planner and builder is working from the same structure, delays and confusion are minimised

💬Final Thoughts

Whether you’re planning a modest loft conversion or a new build, the RIBA Plan of Work 2020 is your best friend and ours. At Manzil Studio LTD, we use it not as rigid rulebook, but as a flexible foundation to guide our design, thinking, technical delivery and client collaboration.

By understanding these stages, you’re already ahead of the curve. With the right team by your side, you can navigate every step with clarity and confidence. Turning vision into reality.

Ready to Start Your Project?

We’re here to help you and design something truly special.

Got a project in mind? Let’s talk about how we can make it work

info@manzilstudio.com

Download- RIBA PLAN OF WORK 2020 here